Based in Wichita, KS(316) 778-4376 Book a Free Call
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Dental Practices

Wichita, Kansas. I come to you across Wichita, Kansas City, and Oklahoma City, and work with businesses anywhere.

Built with HIPAA in mind. I protect patient information and work within your compliance requirements.

What I'd automate

20+ automations, each with a measurable result.

Multi-touch appointment reminders (SMS/email/voice)

Manual
  • Front desk manually calls 30 confirmations daily
  • Misses many
Automated
  • Automated 7-day / 2-day / day-of reminders with confirm-by-text
On the table
6 to 11%
  • No-show reduction of 6 to 11% typical (Doctible)

Automated patient recall (hygiene 6-month)

Manual
  • Hygiene recall lists tracked in a spreadsheet
  • ~15 to 18% of patients lapse
Automated
  • Automated recall workflow at 4, 6, 8, 12 months post-last-visit
On the table
$40,000 to $100,000
  • Reactivating 10 to 15% of dormant patients generates $40,000 to $100,000 in annual revenue (Ainora dental stats)

Automated insurance verification (eligibility/benefits)

Manual
  • Front desk calls payers, logs into portals, 10 to 15 min per patient (Pearl AI)
Automated
  • Software auto-pulls eligibility, benefits, deductibles overnight from payer feeds
On the table

Digital intake forms before the visit

Manual
  • Paper clipboard at check-in
  • Staff re-keys into the PMS
Automated
  • Pre-visit text with link to forms
  • Data flows to Dentrix/Eaglesoft on submit
On the table
  • Eliminates ~10 min/patient of front-desk re-entry
  • Check-in time drops to <2 min

Treatment plan presentation + e-sign

Manual
  • Doctor presents tx plan on paper
  • Patient takes home and doesn't return
Automated
  • Digital plan with photos/x-rays texted, e-signed, scheduled in one flow
On the table
15 to 25%
  • Case acceptance lifts 15 to 25% (estimated, Dental Intelligence / Adit benchmarks)

Reactivation campaigns for dormant patients

Manual
  • 1,500 inactive patient names sitting in the PMS, untouched
Automated
  • 6-touch reactivation drip (SMS, email, voicemail drop)
On the table
$150,000 to $300,000

Treatment plan unfilled / case-acceptance follow-up

Manual
  • Patient accepts $4,200 in tx but only schedules the first visit
  • No follow-up
Automated
  • Auto-sequence reminding them of unscheduled treatment
On the table
20 to 30%
  • Captures 20 to 30% of stalled treatment

Same-day cancellation fill-list

Manual
  • Hygienist has a 10am cancellation
  • Front desk calls 6 people manually
Automated
  • ASAP-list patients auto-text with the opening
  • First to confirm gets it
On the table
50 to 70%
  • Backfills 50 to 70% of same-day cancellations

Online booking for new patients

Manual
  • New patient lead has to call during office hours
Automated
  • Self-book a new-patient slot 24/7
On the table
$800 to $3,200/mo
  • Roughly what a typical dental practice leaves on the table from missed or after-hours calls, about 1 to 4 a month at around $800 per new patient
  • Run the free X-Ray for your real number

Post-treatment follow-up sequence

Manual
  • Doctor wonders how the crown is feeling
  • Never asks
Automated
  • Auto-text 24h, 7d, 30d post-op with check-in
On the table
  • Catches complications early
  • Lifts CSI and Google reviews

Birthday and anniversary messages

Manual
  • Front desk forgets
  • Relationship goes transactional
Automated
  • Auto-birthday text on the patient's day
On the table
5x
  • Lifts retention measurably
  • 3 to 5x review volume on birthday-touched patients (estimated)

Automated Google review requests

Manual
  • "Please leave a review" verbal ask at checkout
Automated
  • Post-visit auto-text with one-tap review link
On the table
$800 to $1,600/mo
  • About what you leave on the table when customers pick a competitor with more visible reviews, at around $800 each

Treatment estimator / patient financing offer

Manual
  • Patient says "I can't afford it" and walks
Automated
  • Auto-text with CareCredit/Sunbit pre-qualification link in the tx plan
On the table
15 to 25%
  • Captures 15 to 25% of price-sensitive walkouts (estimated)

Hygiene block-scheduling optimization

Manual
  • Hygienist gaps in the schedule mid-day
  • Manual juggle
Automated
  • Block-scheduling rules + ASAP list auto-fill keep utilization >90%
On the table
$300
  • $300 to 500 added daily revenue per hygienist (estimated, Dental Intelligence)

Pre-auth / claim status tracking

Manual
  • Office manager spends afternoons checking claim statuses
Automated
  • Automation polls payer portals
  • Flags only outliers
On the table
10 hours/week
  • Saves 5 to 10 hours/week of office labor

Recare confirmation cards / batch printing eliminated

Manual
  • Monthly batch of recare postcards mailed
Automated
  • Replaced by automated digital recall
  • Postage budget eliminated
On the table
$300
  • Saves $300 to 800/month + better deliverability

New-patient welcome sequence

Manual
  • First-time patient gets no orientation
Automated
  • Pre-visit text with parking info, doctor bio, forms, what-to-expect video
On the table
10 to 20%
  • Reduces first-visit anxiety
  • Lifts new-patient retention 10 to 20% (estimated)

Referral tracking automation

Manual
  • "How'd you hear about us?" inconsistently captured
Automated
  • Each referral source tracked
  • Thank-you note auto-sent to referrer
On the table
  • Doubles referral volume by closing the loop (estimated)

AI scribe / clinical note dictation

Manual
  • Doctor dictates notes after each patient
  • Loses 1+ hour/day
Automated
  • AI scribe captures conversation, generates SOAP note
On the table
  • Recovers 30 to 60 min/day of clinical time

Inactive insurance plan flagging

Manual
  • Patient arrives, insurance was terminated
  • Surprise out-of-pocket
Automated
  • Eligibility check 5 days pre-visit flags inactive plans
On the table
80%
  • Eliminates ~80% of insurance-related front-desk surprises

NPS / patient satisfaction surveys

Manual
  • Owner has no visibility into satisfaction
Automated
  • Auto-NPS text 48 hours post-visit
  • Detractors flagged for owner outreach
On the table
  • Catches issues before they become Google reviews

Marketing list segmentation (Invisalign candidates, perio, etc.)

Manual
  • Doctor mentions "you'd be a candidate for X" and patient forgets
Automated
  • Tagged patients get scheduled outreach for big-ticket cases
On the table
  • Drives 1 to 2 additional case starts per month per service line (estimated)

Ready to see what I'd build for your business?

Book a free 15-minute call by Zoom or phone.
No prep on your end, and at the very least you'll walk away with a few honest ideas for your business.

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Local bonus: I also shoot video. Office tours, patient testimonials, and short social clips for businesses in the Wichita, Kansas City, and Oklahoma City areas.